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Posted: Thursday, March 30, 2017 10:48 AM

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Administrative Assistant
Position Description
Are you someone whose work abilities include being organized, fast-paced, flexible, and can manage to have fun all at the same time? Then this may be the role for you! Family Promise is currently looking for an Administrative Assistant to join our team. This person will primarily support the Director of Family Services, and includes but is not limited to program coordination, reporting, scheduling, and general office duties. Additionally, this position will support the Executive Director and the rest of the leadership team (4 individuals) as needed. If being a supportive, positive, and energetic teammate sounds like you, consider a career with Family Promise!
Individuals who will excel in this role are highly passionate, servant oriented, and willing "to make a positive difference in the lives of families every day". The position requires a high level of hospitality, confidentiality, sensitivity, and respect towards the families we serve. The ideal candidate for this position needs to be familiar with and comfortable working in a faith-based environment with congregations and clergy on a regular basis. Furthermore, this individual should have a high level of organization, attention to detail, adaptability to a fast paced and continually changing environment, with solid multi-tasking skills.
Why choose Family Promise? To put it simply, it is more than just a job…it is a passion to serve others. The opportunities to serve our community and its partners are abundant and encouraged in this role, along with other countless opportunities to make an impact in the lives of many families.
With Family Promise, you have the chance to work hard, give back to those we work for, and have FUN doing it! Apply now, our deadline to submit resumes/letters of interest is April 13, 2017.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Assistant

• Perform administrative and office support activities for a five person executive team. Duties may include assisting with meeting schedules and phone inquiries, receiving and directing appointments, creating spreadsheets and presentations, data tracking, staff reporting coordination, and program report coordination.
• General office duties may include managing calendars, meeting and event arrangements, organize and schedule appointments.
• Assist in the preparing of regularly scheduled reports.
• Process housing referrals by reviewing paperwork for completion and accuracy.
• Ensure the efficient and smooth day-to-day operation of Day Center and Advocate staff.
• Act as the point of contact for outside organizations, partners, and visitors.
• Additional duties as needed to support agency (i.e.: Fundraising events, client basic needs support, donor engagement).
• Work is performed in an office environment.
• Lifting of materials of up to 20 pounds may be necessary.

Qualifications
• High school diploma
• Previous experience in an administrative support position required.
• Minimum 2 years’ experience in non-profit or faith-based organization preferred (board membership, employment, volunteering, or community engagement).
• Requires flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients, vendors and other community partners.
• Sensitivity to confidential matters and ability to maintain confidentiality of all materials.
• Extensive software skills, internet research abilities and strong communication skills.
• Strong time management and task prioritization ability along with extensive problem solving skills.
• Ability to manage multiple projects at once with no degradation in quality.

Join us as we pursue our vision “in ENDING HOMELESSNESS ... one family at a time”
Why wait? Explore a career with Family Promise Today!

Interested candidates should send their cover letter and resume to familypromise@familypromisegr.org
Please be sure to note the process will include/require a presentation and writing sample from all candidates that participate in the interview process.
Family Promise is an equal opportunity/affirmative action employer. As such, makes hiring decisions solely on the basis of qualifications and experience, and without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Go to http://www.familypromisegr.org/home to learn more about us.
We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks.

Position Summary
• Job Title: Administrative Assistant
• Job Function: Operations/Administration
• Reports to: Executive Director
• No employee supervision responsibilities.
• Part time, non-exempt position approximately 25 hours per week. (Ideally, 9:00 – 2:00 daily)
• Location: Grand Rapids, MI.

• Location: Grand Rapids

• Post ID: 29142710 michigan
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